Happy New Year, everyone!
Chief Technology Officer
he | him | his
The Packer Collegiate Institute
170 Joralemon Street | Brooklyn, NY 11201
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Just wanted to toss out that in at least two states, California and Illinois, if an employer asks employees to use their personal devices for work (including adding an app), then they need to compensate them for this. I recommend checking state laws before asking anyone to use their personal device for work. Best, Stacy
At St Margaret's our employees are asked to have two things on their cell phones and these are communicated in the beginning of the year: Titan HST (emergency communciation system) and the app we use for multi-factor authentication which we implemented school-wide two years ago. Since this implementation, our school gives most employees a small monthly stipend to go towards cell phone use. I included the language from the email below. To my knowledge we do not have anyone that did not install these, but both would also be compatable with a laptop so there is that to fall back on if needed. Hope this is helpful!
With the increased use of smart phone capabilities on campus coupled with increased access to unlimited talk/text/data plans available across multiple providers, we have updated our cell phone reimbursement policy effective July 1. The new policy reimburses all regularly scheduled employees for personal smart phone use at $10 per month. You are receiving this email because you will be included in the automatic reimbursement through payroll. This reimbursement is not taxable and will be reflected appropriately on your pay stub.
Other employees who use their personal phones for school / business purposes can still submit a request for reimbursement of out of pocket costs through normal expense reimbursement practices and are encouraged to do so.
Echoing the posts here, we do not require employees to install apps on their phones due to the fact that we would then need to reimburse them for that use.
Additionally, we have added the following policy to our employee handbook for those who do use their personal phones:
My school is in PA and there are no regulations about compensation for using a personal device for work. We do require our faculty and staff to use their mobile devices for Ruvna, which is what we use for emergency alerts (fire/lockdown/shelter in place/etc)
We have required apps for our school- emergency notifications and MFA. In the event that there is an employee who doesn't have a personal device, we have a workaround for MFA.
I found this info on mosey.com about reimbursement:
Nine US states and two local jurisdictions require employers to reimburse their employees for certain work-related expenses in certain situations:
So if your school is requiring an app on a personal device, you may be required by law to compensate your faculty/staff.
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